Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIX5057A Mapping and Delivery Guide
Prepare documents for customs clearance

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIX5057A - Prepare documents for customs clearance
Description This unit involves the skills and knowledge required to understand the basic procedures and documentation requirements used in international trade and to prepare documents for customs clearance in accordance with requirements of Customs and related legislative requirements, and workplace procedures.Licensing, legislative, regulatory or certification requirements are applicable to this unit.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Work must be carried out in compliance with Customs and related legislative requirements, and workplace requirements concerning preparing and checking documentation.Work is performed under some supervision generally within a team environment. Work is undertaken in a range of environments including small to large worksites in the customs broking and freight forwarding industries.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Scope framework for international trade documentation requirements
  • Australia’s role and position in international trade is explained and used to guide custom broking activities
  • Australia’s role and involvement in international trade in relation to customs broking activities and the import and export of cargo are explained
  • Role and function of World Customs Organization and Customs Co-operation Council are explained and applied to custom broking activities
  • Australia’s obligations under international treaties and agreements are explained and used to guide custom broking activities
       
Element: Enable cargo movement
  • Parties involved in international trade and international movement of cargo are identified
  • Documents required for international trade are identified
  • Bills of lading, waybills and air waybills are accessed, analysed and used to facilitate cargo movement
  • Documentation for import of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures
  • Documentation for export of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures
  • Basic freight concepts such as volumetric versus actual weight calculations are explained and applied as required
  • Differences between short landed, short shipped and over carried cargo are explained and identified
       
Element: Apply international trade payment methods
  • Cash or open account payment methods are identified and their implications are documented
  • Bills of exchange are identified and analysed, and their implications are documented
  • Letters of credit are identified and analysed, and their implications for cargo movement and customs broking activities are documented
  • Currency exchange protection and basic foreign exchange transactions are interpreted in relation to custom broking activities
       
Element: Apply basic marine insurance concepts to cargo movement
  • Basic marine insurance concepts are explained
  • General average is explained
  • Procedures to handle pillage, damage and/or loss are outlined and implemented as appropriate to task
       
Element: Interpret Incoterms
  • Purpose of and different types of Incoterms are explained
  • Incoterms are applied as required
  • Impact of Incoterms on documentation and task requirements are outlined and considered in document preparation
       
Element: Check documentation meets workplace requirements
  • Relevant documents are collated and checked
  • Each document element is checked for completion with required information to ensure completion of customs clearance requirements
  • Documents related to transport safety requirements are checked for correctness and availability
  • Problems arising in completing required documents are identified and assistance is sought to resolve identified problems in accordance with workplace procedures
  • Workplace procedures for authorisations are followed
  • Documents are filed, stored and retained in accordance with workplace procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the Elements, Performance Criteria, Required Skills, Required Knowledge and include:

identifying documentation for the movement and customs clearance of cargo

completing and checking documentation and records to meet relevant Customs legislation and related legislative and workplace requirements

knowledge of the possible impact the choice of Incoterms and/or transport terminology has on preparing documentation for the movement and customs clearance of cargo.

Context of and specific resources for assessment

Performance is demonstrated consistently over time and in a suitable range of contexts.

Resources for assessment include access to:

a range of relevant exercises, case studies, scenarios and/or other simulated practical and knowledge assessment, and/or

an appropriate range of relevant operational situations in the workplace.

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals.

Method of assessment

Assessment of this unit must be undertaken by a registered training organization.

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace.

A range of assessment methods should be used to assess practical skills and knowledge.

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the knowledge and skills required for this unit.

Required knowledge:

Applicable regulations and legislation:

Australian and international regulations and codes of practice for handling and transporting dangerous goods and hazardous substances

biosecurity legislation and procedures

relevant Customs and related legislation, including taxation legislation

relevant standards and codes for importing/exporting cargo

Australia’s role and position in international trade

Australia’s international treaties and agreements

Basic freight concepts such as volumetric versus actual weight calculations

Basic marine insurance concepts, including general average and procedures to handle pillage and loss

Focus of operation of work systems and site operating systems for assisting in completing customs clearances

Importance and role of bills of lading, waybills and air waybills in moving cargo

Incoterms and the impact they may have on documentation, charges and costings

Methods of payment used in international trade

Parties involved in international movement of cargo

Relevant workplace procedures for registration and data entry of documentation for customs clearance and/or reporting

Workplace procedures and policies for completing import and export documentation

Required skills:

Accurately convey requirements to clients and other stakeholders in writing and verbally

Communicate effectively with others

Complete and/or assess accuracy of import and export documentation

Operate and adapt to differences in equipment in accordance with standard operating procedures

Promptly report and/or rectify any identified problems when completing and/ or assessing import and export documentation in accordance with regulatory requirements and workplace procedures

Read and comprehend statements in English

Read and interpret instructions and procedures relevant to importing and exporting cargo and freight

Select and use relevant communications, computing and office equipment when completing import and export documentation

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

by day or night

in a range of work environments

Customers may be:

external

internal

Workplaces may comprise:

large

medium

small worksites

Work may be conducted in:

controlled or open environments

exposed conditions

limited or restricted spaces

Cargo may include:

consignments imported/exported by air freight

consignments imported/exported by parcels post

consignments imported/exported by sea freight

goods and dangerous goods

goods with specialist requirements, including temperature controlled

personal effects

wildlife or wildlife products (living or non-living)

Hazards in the work area may include exposure to:

chemicals

dangerous or hazardous substances

movements of equipment, goods and materials

Consultative processes may involve:

industrial relations and work health and safety (WHS)/occupational health and safety (OHS) specialists

management representatives

other employees and supervisors

other maintenance, professional or technical staff

relevant authorities and institutions

suppliers and clients

union representatives

Communication in the work area may include:

electronic data interchange (EDI)

email

fax

internet

oral, aural or signed communications

phone

radio

Workplace procedures may include:

company procedures

enterprise procedures

established procedures

organisational procedures

Information/documents may include:

air waybill (AWB), bills of lading (B/L) or sea waybills

certificates of marine insurance, other insurance certificates

certificates of origin

cleanliness certificates

commercial invoices

dangerous goods declarations and safety data sheets (SDSs)/material safety data sheets (MSDSs)

emergency procedures

financial documentation

goods identification numbers and codes

handling instructions for cargo (especially for dangerous goods or temperature controlled goods)

manifests, barcodes, and container identification/serial numbers

manufacturer specifications for equipment

operations manuals, job specifications and induction documentation

other documents specific to goods, country of origin/destination

packing declarations

packing lists

permits from regulatory bodies (Australian and international)

quality assurance procedures

relevant Australian and international standards, regulations and codes of practice for the import/export of cargo, including handling and transporting dangerous goods and hazardous substances

relevant certification requirements

relevant Customs and related legislation and procedures, including those relating to biosecurity, environment and conservation

supplier and/or client instructions

treatment certificates

transportation and warehousing instructions

workplace procedures and policies

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Australia’s role and position in international trade is explained and used to guide custom broking activities 
Australia’s role and involvement in international trade in relation to customs broking activities and the import and export of cargo are explained 
Role and function of World Customs Organization and Customs Co-operation Council are explained and applied to custom broking activities 
Australia’s obligations under international treaties and agreements are explained and used to guide custom broking activities 
Parties involved in international trade and international movement of cargo are identified 
Documents required for international trade are identified 
Bills of lading, waybills and air waybills are accessed, analysed and used to facilitate cargo movement 
Documentation for import of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures 
Documentation for export of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures 
Basic freight concepts such as volumetric versus actual weight calculations are explained and applied as required 
Differences between short landed, short shipped and over carried cargo are explained and identified 
Cash or open account payment methods are identified and their implications are documented 
Bills of exchange are identified and analysed, and their implications are documented 
Letters of credit are identified and analysed, and their implications for cargo movement and customs broking activities are documented 
Currency exchange protection and basic foreign exchange transactions are interpreted in relation to custom broking activities 
Basic marine insurance concepts are explained 
General average is explained 
Procedures to handle pillage, damage and/or loss are outlined and implemented as appropriate to task 
Purpose of and different types of Incoterms are explained 
Incoterms are applied as required 
Impact of Incoterms on documentation and task requirements are outlined and considered in document preparation 
Relevant documents are collated and checked 
Each document element is checked for completion with required information to ensure completion of customs clearance requirements 
Documents related to transport safety requirements are checked for correctness and availability 
Problems arising in completing required documents are identified and assistance is sought to resolve identified problems in accordance with workplace procedures 
Workplace procedures for authorisations are followed 
Documents are filed, stored and retained in accordance with workplace procedures 

Forms

Assessment Cover Sheet

TLIX5057A - Prepare documents for customs clearance
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIX5057A - Prepare documents for customs clearance

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: